Registration & Accommodation

Registration Period

March 7 (Fri) － May 30 (Fri), 2025

Registration Fee

Category	Registration Fee
Delegates	JPY140,000
Accompanying Persons	JPY60,000

Registration Fee Includes

For Delegates

Attendance to all Scientific Sessions
Program Book
Access to Abstract
Welcome Reception, Conference Dinner and Japan Night
Excursion

Note: The registration fees do not include accommodation, transportation, or accompanying persons’ program.

For Accompanying Persons

Welcome Reception, Conference Dinner and Japan Night
Excursion

Note: The registration fees do not include accommodation, transportation, or accompanying persons’ program.

Hotel Reservations

The official hotel will be The Windsor Hotel TOYA Resort & Spa.

The Windsor Hotel TOYA Resort & Spa

Shimizu, Toyako-cho, Abuta-gun, Hokkaido 049-5722 Japan
Tel: +81-142-73-1111
Website: https://www.windsor-hotels.co.jp/en/

For reservation, please click the Registration & Accommodation button at the bottom of this page. The cost of your selected room will be added to the registration fee during the registration process.

Room Types and Rates

Room Type		Rate
Superior 33㎡	Single use	JPY45,000
Superior 33㎡	Twin use (Total room charge)	JPY52,000
Junior Suite 58㎡	Single use	JPY65,000
Junior Suite 58㎡	Twin use (Total room charge)	JPY73,000

Note: All room rates include breakfast, service charge and consumption tax.
All room rates are per night, per room.

Accompanying Persons’ Program
(Registration fee not included)

※Registration fee not included
For more information, please visit the Social Program page.

1. Japanese Cooking Class and Tasting

Date	June 23 (Mon)
Time	11:00-13:00
Place	Restaurant La voûte in the Windsor Hotel 11F
Fee	JPY10,000

2. Experiencing Hokkaido and Lunch

Date	June 24 (Tue)
Time	09:00-13:00
Place	Jam-making at a fruit orchard ⇒ BBQ course lunch by a private chef at The Destination Lake Toya Garden Terrace ⇒ 13:00～　joining the excursion
Fee	JPY10,000

Coach Service

A special coach service will operate between New Chitose Airport and the Windsor hotel (the conference venue). <Approx. 2 hours>
For booking, please click the Registration & Accommodation button at the bottom of this page.

The coach service fee will be added to the registration fee during the registration process.

▶ Fee: JPY5,000 per person (one way)
From the airport to the hotel, with seats available for up to 40 people on a first-come, first- served basis per bus.

Bus Departure Times (June 22) 13:00 14:00 15:00
From the hotel to the airport (June 25)
The coaches will depart from the hotel right after the conference concludes.
Four (4) coaches will operate, with seats available for up to 160 people on a first-come, first-served basis.

Bus Departure Times (June 22)	13:00	14:00	15:00

Payment

Registration fees must be paid in Japanese yen by credit card.

Credit cards accepted are Visa, MasterCard, JCB, Diners Club, and American Express. Please provide all necessary information (account holder's name, account number and expiry date) as requested on the Online Registration Form. Personal checks and bank transfer will not be accepted.

Please note that after your registration payment, your credit card statement will show the transaction listed as 'Proactive Inc.', the agent responsible for managing the registration system for this conference.

Cancellations and Refunds

All cancellations must be notified by email to the Conference Secretariat.

Refunds will be made when written notice of cancellation is received by the secretariat at icbtrt2025@convex.co.jp on or before May 31, 2025. A cancellation charge of 30% of fees paid will be deducted to cover administrative costs prior to making refunds. All refund procedures will be done by the secretariat via the online registration system after the conference.
Cancellations made after May 31 will not be refunded, nor will refunds be provided for no-shows.